Privacy Policy

THEPHOTOGRAPH respects the privacy concerns of users of its websites. As a general policy, no personal information (i.e. name, address, telephone number, email address) is automatically collected from users of the site.

Certain non-personal information about users is recorded by the standard operation of The Photograph Internet servers.

The information collected is used to customise the user's online experience and improve the content of the THEPHOTOGRAPH web pages as for record keeping for the THEPHOTOGRAPH Photograph Org websites' users.

The information may also be used to notify users of future the THEPHOTOGRAPH promotions and, unless the THEPHOTOGRAPH is notified by users that users do wish not to receive such information, of products and services of third parties which may be of interest to users.

Contact us at if you have any questions or problems regarding the use of your Personal Data and we will gladly assist you.

Gathering of Personal Information

rtain visitors to THEPHOTOGRAPH’s websites choose to interact with THEPHOTOGRAPH in ways that require THEPHOTOGRAPH to gather personally-identifying information. The amount and type of information that THEPHOTOGRAPH gathers depends on the nature of the interaction. For example, we ask visitors who sign up for an account at THEPHOTOGRAPH to provide a username and email address. Those who engage in transactions with THEPHOTOGRAPH are asked to provide additional information, including, as necessary, the personal and financial information required to process those transactions. In each case, THEPHOTOGRAPH collects such information only insofar as is necessary or appropriate to fulfill the purpose of the visitor’s interaction with THEPHOTOGRAPH. THEPHOTOGRAPH does not disclose personally-identifying information other than as described below. And visitors can always refuse to supply personally-identifying information, with the caveat that it may prevent them from engaging in certain website-related activities.


Personal Data — any information relating to an identified or identifiable natural person.
Processing — any operation or set of operations which is performed on Personal Data or on sets of Personal Data.
Data subject – a natural person whose Personal Data is being Processed.
Child – a natural person under 13 years of age.

what we collect

When you create an account on any of our websites we may collect the following information:

Name, job title, company name.

Contact information including email address, telephone number.

Information such as date of birth, nationality post code, country of residence, location.

Other information relevant to customer surveys and/or offers.

Data we gather Information you have provided us with

This might be your e-mail address, name, billing address, home address etc — mainly information that is necessary for delivering you a product/service or to enhance your customer experience with us. We save the information you provide us with in order for you to comment or perform other activities on the website. This information includes, for example, your name and e-mail address.

Information automatically collected about you
This includes information that is automatically stored by cookies and other session tools. For example, your shopping cart information, your IP address, your shopping history (if there is any) etc. This information is used to improve your customer experience. When you use our services or look at the contents of our website, your activities may be logged.

Information from our partners
We gather information from our trusted partners with confirmation that they have legal grounds to share that information with us. This is either information you have provided them directly with or that they have gathered about you on other legal grounds.

Publicly available information
We might gather information about you that is publicly available.

Website Visitors

Like most website operators, THEPHOTOGRAPH collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. THEPHOTOGRAPH’s purpose in collecting non-personally identifying information is to better understand how THEPHOTOGRAPH’s visitors use its website.

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

Internal record keeping.

Compliance to our photography competitions' rules.

We may use the information to improve our products and services.

We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.

From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.

Aggregated Statistics

THEPHOTOGRAPH may collect statistics about the behavior of visitors to its websites. For instance, THEPHOTOGRAPH may monitor the most popular photos submitted via our social media accounts. THEPHOTOGRAPH may display this information publicly or provide it to others. However, THEPHOTOGRAPH does not disclose personally-identifying information other than as described below.

 Mailing Lists

As part of the registration process for our user site, newsletter or press site, we collect personal information. We use that information for a couple of reasons: to send you news & offers about  our Exhibitions and Photography Competitions; to contact you if we need to obtain or provide additional information; to check our records are right and to check every now and then that you’re happy and satisfied. We don't rent or trade email lists with other organisations and businesses.

We use a third-party provider, MailChimp, to deliver our newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. For more information, please see MailChimp’s privacy notice. You can unsubscribe to general mailings at any time of the day or night by clicking the unsubscribe link at the bottom of any of our emails or by emailing

Protection of Certain Personally-Identifying Information

THEPHOTOGRAPH discloses potentially personally-identifying and personally-identifying information only to those of its employees, contractors and affiliated Organizations that (i) need to know that information in order to process it on THEPHOTOGRAPH’s behalf or to provide services available at THEPHOTOGRAPH’s websites, and (ii) that have agreed not to disclose it to others. Some of those employees, contractors and affiliated Organizations may be located outside of your home country; by using THEPHOTOGRAPH’s websites, you consent to the transfer of such information to them. THEPHOTOGRAPH will not rent or sell potentially personally-identifying and personally-identifying information to anyone. Other than to its employees, contractors and affiliated Organizations, as described above, THEPHOTOGRAPH discloses potentially personally-identifying and personally-identifying information only in response to a subpoena, court order or other governmental request, or when THEPHOTOGRAPH believes in good faith that disclosure is reasonably necessary to protect the property or rights of THEPHOTOGRAPH, third parties or the public at large. If you are a registered user of THEPHOTOGRAPH’s Services and have supplied your email address, THEPHOTOGRAPH may occasionally send you an email to tell you about new features, solicit your feedback, or to keep you up to date with THEPHOTOGRAPH and our products. We primarily use our various product blogs to communicate this type of information, so we expect to keep this type of email to a minimum. If you send us a request (for example via a support email or via one of our feedback mechanisms), we reserve the right to publish it in order to help us clarify or respond to your request or to help us support other users. THEPHOTOGRAPH takes all measures reasonably necessary to protect against the unauthorized access, use, alteration or destruction of potentially personally-identifying and personally-identifying information.


We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.


When you visit websites and Services, we may use cookies and similar technologies like pixels, web beacons, and local storage to collect information about how you use THEPHOTOGRAPH and provide features to you.

A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. THEPHOTOGRAPH uses cookies, web beacons, pixels, and logs to help THEPHOTOGRAPH identify and track website visitors, their usage of THEPHOTOGRAPH’s websites, and their website access preferences. THEPHOTOGRAPH visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using THEPHOTOGRAPH’s websites, with the drawback that certain features of THEPHOTOGRAPH’s websites may not function properly without the aid of cookies.

Order Information Data

We use a third-party provider, PayPal to sell image bundles for our competitions.  For more information, please see Paypal's privacy notice.

We do not store customer credit card details

Internet Protocol Address

When you visit websites, our servers automatically record information that your browser sends whenever you visit a website. This information may include data such as your IP address, browser type or the domain from which you are visiting, the search terms you use, and any advertisements on which you click. We use this information to monitor the use of the Site and Services, and for the Site’s technical administration.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes, and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

For more information on cookies, how to control them or how to delete them please visit

Data Collected for Customers

THEPHOTOGRAPH collects information under the direction of its customers, and has no direct relationship with the individuals whose data it may process. If you are a client of one of THEPHOTOGRAPH’s current customers and would no longer like to be tracked by such customer, please contact the respective customer directly.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Data Retention

THEPHOTOGRAPH will retain personal information it processes on behalf of its customers for as long as needed to provide its services. THEPHOTOGRAPH will retain this personal information as necessary to comply with our legal obligations, resolve disputes and enforce its agreements.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


We do not intend to collect or knowingly collect information from children. We do not target children with our services.

Controlling your personal data

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.


Ads appearing on our websites may be delivered to users by advertising partners, who may set cookies. These cookies allow the ad server to recognize your computer each time they send you an online advertisement to compile information about you or others who use your computer. This information allows ad networks to, among other things, deliver targeted advertisements that they believe will be of most interest to you. This Privacy Policy covers the use of cookies by THEPHOTOGRAPH and does not cover the use of cookies by any advertisers.

Changes to this Privacy Policy

Although most changes are likely to be minor, THEPHOTOGRAPH may change its Privacy Policy from time to time, and in THEPHOTOGRAPH’s sole discretion. THEPHOTOGRAPH encourages visitors to frequently check this page for any changes to its Privacy Policy. If you have a THEPHOTOGRAPH account, you should also check our blog and emails from THEPHOTOGRAPH for alerts to these changes. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such change.

We reserve the right to make change to this Privacy Policy. Any changes we may make to this privacy policy will be posted on this page. If changes are significant, we may choose to notify you by email or to clearly indicate on our home page that the policy has been updated.

This privacy policy was last modified on May 24, 2018.